Move-in checklist (condition report)
A written record of the unit’s condition at move-in, used to settle deposit disputes at move-out.
A move-in checklist records existing damage before you move in, so you are not charged for it later. Some states make it a condition of collecting a deposit.
Move-in checklist (condition report) by state
| State | Rule | Statute |
|---|---|---|
| Washington | Required before collecting a deposit; signed and dated by both, copy to tenant | RCW 59.18.260(2)–(3) |
| Michigan | Inventory checklists at move-in and move-out; return yours within 7 days | MCL 554.608 |
| Arizona | Move-in form for existing damage, plus notice you may attend the move-out inspection | A.R.S. §33-1321(C) |
| New York | Landlord must offer a pre-move-in inspection; if requested, a signed condition agreement | GOL §7-108(1-a)(c) |
Common questions
Q. What if the landlord never gave me a checklist?
A. In Washington, a landlord who collects a deposit without providing the checklist is liable to the tenant for the amount of the deposit (RCW 59.18.260(5)). In Michigan, take photos and keep your own record, and ask for the checklist the statute requires (MCL 554.608).
Definitions and rules come from each state’s official statute text. This is general information, not legal advice. All terms